{wedding wednesday: event rentals}

As a wedding planner, a big part of my job is coordinating the rentals and making sure that there are enough tables, chairs, linens, etc. Getting rentals together can sometimes be left out, since it isn't always as obvious as, say, hiring your photographer. It also depends on whether or not your venue includes rentals in their site fee. They really are one of the most important elements of your wedding, however, since you'll obviously need a place for your guests to sit and eat. It's essential that you account for every single thing you'll need, which can be daunting. I want to give some tips today for getting your event rentals together, however, so it's not so stressful. 

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Even if your venue offers rentals for you to use, you'll still want to find out exactly what is included. If those white cotton tablecloths just aren't your thing, you can bring in specialty linens if you'd like, or do your own custom vintage place setting. Don't feel as if you have to use everything your venue has to offer, just because it's there. Mixing and matching items from multiple places is a sure way to create a personalized event that reflects the taste and style of you and your fiance.

You'll also want to ask your caterer or the vendor providing the bar what is included in their fees. Some caterers include a table and linen for the buffet, and some require that you provide it on your own. The same goes for the bar: some companies will provide the bar itself, along with all glassware, and others don't. You'll want to coordinate with these vendors before you put your final numbers in with your rental company.

If you're in Southern California, here are a few of my very favorite rental companies:

Town & Country

Pretty Vintage Table

Party Pleasers

Found Vintage Rentals

Casa De Perrin

YEAH! Rentals

La Tavola Linens

Oh, I also wanted to provide you all with the spreadsheet that I use (modified a little) when figuring out my rentals. Often I'll create multiple options for my clients, so they can compare the cost of different types of items. It has sections for each element of your wedding (i.e. ceremony, cocktail hour, check in, reception, cake table, etc.) so hopefully you won't forget anything!

You can download a copy of the spreadsheet here.

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